Serving Veterinary Regulatory Boards in the Interest of Public Protection

Program Application Information

Click here for a breakdown of RACE fees.

Click here to view the current RACE Standards, effective August 15, 2013.

  1. Program Agenda
  2. Objective Statement
  3. Attendance Certificate
  4. Speaker/Presenter Information
  5. Evaluation Form
  6. Co-Sponsorship Agreement (if any)
  7. Post-Test (if applicable)
  8. Promotional Materials
  9. Other information as requested by AAVSB

1. Program Agenda - Section 6.04

Each Program Application must include a detailed course outline that clearly identifies which speaker(s) will present which topic(s)/section(s). A RACE agenda MUST contain the following:

  1. Session Name
  2. Session Speaker/Presenter
  3. Session Topic
  4. Start time of Session
  5. Stop time of Session
  6. Total hours of CE
  7. Method of Delivery *
  8. Subject Matter/Category the Provider would like this session reviewed under *

* Subject matter, category and delivery method should be consistent with those listed by RACE on the Program Application Form.

Applications without the required agenda information as listed above will be considered incomplete and the Provider will be asked to resubmit the application with the proper agenda if the approval process is to be continued. The RACE committee may request actual course materials/content; RACE reserves the right to request these materials when considering courses for approval. These materials are for committee approval use only. For example of an Agenda, click here.

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2. Objective Statement - Section 6.03

Each Lecture, Lab/wet lab, Interactive Broadcast, Interactive Conference, Non-interactive on-line, Correspondence or Other Self-Study Program, Journal Course, Rounds or Case Discussion offered through a RACE approved program should include a detailed statement of the purpose/objective of the offering and the specific information, concepts and/or skills that participants are expected to obtain when they complete the offering. For every program or session offered, there should be one objective statement; for five lectures offered, five objective statements are needed, etc.

As stated in Article I, Section 1.02, in order to be considered for RACE approval, a Program must present activities that promote recommendations, treatment or manners of practicing veterinary medicine that are within the definition of RACE-approved CE. All scientific information referred to, reported or used in RACE-approved CE Program Applications in support or justification of an animal-care recommendation must conform to the medically accepted and scientifically supported standards of experimental design, data collection and analysis. Programs shall not be approvable if they present activities that promote treatments that are known to have risks or dangers that outweigh the benefits or they are not known to be effective in the treatment of animals.

As stated in Article I, Section 1.02, all scientific information referred to, reported or used in RACE-approved CE Program Applications in support or justification of an animal-care recommendation must conform to the medically accepted standards of experimental design, data collection and analysis. For an example of Objective Statement, click here.

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3. Attendance Certificate - Section 6.07

Providers shall present all attendees with an individual Certificate of Attendance, at no charge, identifying the participant. There shall be a place for the participant's name, state and license numbers (to be entered by participant). The RACE Certificate of Attendance must contain the following:

  1. Participants Name
  2. Space for Participant to list state and license numbers
  3. Provider name, address, and email address
  4. Date of offering
  5. Method(s) of delivery
  6. Number of contact hours earned per subject-matter/category (Scientific/Non-scientific)
  7. Maximum number of CE hours possible for one participant to acquire.
  8. RACE Program Name
  9. RACE Provider and Program Number
  10. RACE Statement: Course meets the requirements for hours of continuing education in jurisdictions which recognize AAVSB RACE approval; however, participants should be aware that some boards have limitations on the number of hours accepted in certain categories and/or restrictions on certain methods of delivery.
  11. The certificate shall be signed by the course instructor, provider or contact person as it appears in the RACE's CE Provider application. The signature may be electronic or pre-printed on a paper certificate.

For example of a Certificate of Attendance, click here.

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4. Speaker/Presenter Information - Section 6.05

An appropriate number of presenters for each activity shall be utilized, and the agenda should clearly indicate which speaker present(s) each topic. Speakers shall be competent in the subject matter and qualified by education and experience.

A speaker Curriculum Vitae (CV) with credential information (i.e. board certification, advanced degrees, and employment affiliation) must be included.

The Speaker/Presenter CV submitted to RACE must include the following information:

  1. Speaker/Presenter Name
  2. Speaker Credentials (e.g. DVM, DACVIM)
  3.   (If the speaker does not meet the speaker credentials, letters of recommendation are required. Please see section 9.07 for additional information.)

  4. Title(s)
  5. Current employment
  6. Contact Information - institution of employment
  7. Subject matter expert information (relevant materials that support individuals ability to present topic as a subject matter expert such as publications, research, faculty position, etc.)
  8. Relevant financial relationships. Any financial relationship in any amount occurring within the past twelve (12) months that may create a conflict of interest must be disclosed.

See Article IX for additional information regarding speaker qualifications.

For programs with 15 or more presenters, a spreadsheet detailing speakers information with names, credentials (board certification and advanced degrees), contact information, financial affiliations lectures to be offered, and details that support the presenter's ability to present the program is sufficient unless the RACE Committee requests full biographies or CVs. If a CV is not available, click here for a Speaker/Presenter form.

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5. Evaluation Form - Section 6.06

Providers are required to provide a participant evaluation form. The evaluation questions must reflect the content of the program as outlined in the Objective Statement and provide participants the opportunity to evaluate the course content. The required evaluation forms may be distributed via paper or any electronic format. The RACE Evaluation form MUST include the following:

  1. Title of Program and/or session topic
  2. Course Objective
  3. RACE Provider and Program Number
  4. Subject Matter and Method of Delivery
  5. The following specific questions:
    •    - Did the program meet the objectives as stated/proposed?
    •    - Did the speaker seem knowledgeable about the subject matter being presented?
    •    - Was the speaker effective in his presentation and teaching of the material?
  6. RACE Statement: "This program was reviewed and approved by the AAVSB RACE program for continuing education. Please contact the AAVSB RACE program at race@aavsb.org should you have any comments/concerns regarding this program's validity or relevancy to the veterinary profession."
  7. For programs presented multiple times, the time, date and presenter must be included. For an example of a Participant Evaluation form, click here.

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6. Co-Sponsorship Agreement (if any) - Section 6.09

(If applicable) If the program has a co-sponsor(s), a copy of the agreement between the Provider and co-sponsor(s) must be included which shows that the Provider remains responsible for meeting all RACE Standards. For a sample Co-Sponsor Agreement, click here.

Refer to Section 5.07 for more information regarding co-sponsorship.

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7. Post-Test (if applicable) - Section 6.10

The requirement for the number of post-test per one CE credit is as follows:

  • 1 CE credit = a minimum of 5 questions
  • 2 CE credits = 8 questions
  • 3 CE credits = 10 questions
  • 4 > CE credits = 2 question per additional credit hour

For journal courses every additional 10,000 words must add a minimum of 5 post test questions.

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8. Promotional Materials - Section 6.08

Draft or actual advertisement/promotional materials must be submitted in order to show that these materials reflect the same course as the agenda and objectives submitted. Draft or actual advertisement must include RACE-required language in section Refer to Section 6.08 for more information regarding program advertising.

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9. Other Information as requested by AAVSB

If some portion of your submission is not clear, AAVSB may ask for additional documents to clarify.

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